International Credit Mobility is mobility for students and employees to and from partner countries outside the scope of the classic Erasmus+ programme. Applicants apply for a project for a specific country and specific universities within various regions.
Further information for applicants (representatives of departments) on mobility outside the EU can be found here.
Current projects
Bosnia and Herzegovina
Department of South Slavic and Balkan Studies
Mgr. Sandra Vlainić – sandra.vlainic@ff.cuni.cz
- University of Sarajevo
- University of East Sarajevo
- University of Banja Luka
Israel
Bc. Karolína Kotalová – karolina.kotalova@ff.cuni.cz; PhDr. Milan Žonca, Ph.D. – milan.zonca@ff.cuni.cz
- Bar Ilan University
- Hebrew University
Selection procedure
The selection procedure for outgoing student mobility is the responsibility of the departmental coordinator of the department or institute to which a specific project has been assigned.
Requirements for selection procedures at the Charles University Faculty of Arts (general):
- Brief CV (in Czech, unless specified otherwise by the institute or department)
- Cover letter (determined by the basic unit, and usually in the language in which you will study abroad)
- Proof of language proficiency (at least B2 level in the language of tuition)
- List of study results (Transcript of Records, generated by the student in the SIS)
- Other criteria – the basic unit decides whether the selection procedure is to be extended to include another requirement, e.g. oral interview, specialist activities, etc.
Evaluation criteria for the selection procedure:
Formal – whether the student has sent all the required documents within the deadline set by the basic unit
Points-based evaluation:
- Brief CV (1-5 points)
- Cover letter (1-5 points)
- Language proficiency (1-5 points)
- Study average according to the SIS (1-5 points)
- Other criterion (1-5 points)
| 5 points | 1,0 – 1,25 |
| 4 points | 1,26 – 1,50 |
| 3 points | 1,51 – 2,0 |
| 2 points | 2,10 – 2,50 |
| 1 points | 2,51 – 3,0 |
| 0 points | 3,10 -… |
A minimum of 50% of points must be awarded in order for a student to be selected.
Pre-departure
Before you depart, you must obtain several documents at both the Faculty of Arts and the university abroad.
Documents for the university abroad:
Find out (by e-mail or on the partner university’s website) which documents the university abroad wants and check their deadline so that you send them in time. As a rule, you will receive an informational e-mail from the university abroad within about a month of your nomination.
Documents for the Faculty of Arts:
Learning Agreement (for study stay) – download here
Traineeship Agreement (for internship) – download here
Tento dokument slouží jako vaše přihláška k Erasmu u nás na UK. V aplikaci vyplníte do své přihlášky všechny potřebné údaje.
Dates in the application
- si nastavíte od začátku orientačního týdne na zahr. univerzitě (popř. začátku semestru) do konce zkouškového období. Pokud je na univerzitě přípravný jazykový kurz, tak jej můžete do těchto dat také zahrnout (zpravidla bývá cca měsíc před začátkem semestru).
Learning agreement/internship play
Study stay:
- in the first table, enter the subjects that you want to study at the university abroad
- in the second table, enter the subjects that you want to have recognised for them at the Charles University Faculty of Arts (record these subjects in the SIS)
Number of credits
- for the subjects you will complete abroad, you should get 30 credits or five subjects in one semester, regardless of the number of credits. If you write a bachelor’s thesis during your stay, you can bring only 20 credits or three subjects, and if you write a master’s thesis, 15 credits or three subjects regardless of the number of credits. If you are going to study for a doctoral degree, then it is sufficient to complete one subject regardless of the number of credits.
If you wish to apply for a credit reduction for writing a thesis, ask your thesis supervisor to write a confirmation e-mail to the International Office at erasmusout@ff.cuni.cz and also send confirmation of the assignment to the SIS (at the latest by your departure, e.g. using a screenshot or a form, which you submit to the Student Registry).
Deadline for submitting the curriculum:
31 May for the winter semester and the whole year, and 31 October for the summer semester.
Internship:
- consult the internship plan with the tutor abroad and include it in your application
Confirmation of Learning Agreement/Traineeship Agreement
- sign the completed application form, have it signed by your department coordinator and send it to the institution abroad for final signature
- send the signed application to erasmusout@ff.cuni.cz
Bank account in Euro
In order to receive a scholarship, you need to open a Euro account. The account must be opened with a bank with a branch in the Czech Republic. Once you have opened your account, write down the account number and all the necessary information in the Finance section in the application in the app.
Submit your Learning Agreement, signed by the Vice-Dean for Studies, to the bank as a confirmation of your Erasmus+ trip.
Dean’s decision on the award of a scholarship
After sending all the necessary documents to the university abroad, you should receive (by e-mail or post) the acceptance letter (Letter of Acceptance, Letter of Admission, Attendance Letter), which you then forward to the Faculty of Arts. You must also deliver the Learning Agreement, signed by the university abroad, to the International Office of the Faculty of Arts (by e-mail).
Before you send the acceptance letter to the International Office, check whether the dates you entered in your application in the app match the dates in the acceptance letter. If not, send information about the change of dates with the e-mail together with the acceptance letter.
After receiving these documents, we will generate a dean’s decision for you, which we will upload to the SIS (in the “Documents” tab) after you have signed it. At this point, you check the correctness of the document and then waive the right to a review of the decision.
Participation Agreement
After the dean’s decision has been generated, a Participation Agreement is prepared at the European Office of the Rectorate. This is also the final document that needs to be obtained before the trip. As soon as the agreement is ready, you will receive an invitation email from the European Office. To sign the agreement, you will need a Learning Agreement, a letter of acceptance and the Dean’s decision on the awarding of a scholarship.
If you are unable to appear in person to sign the Participant Agreement, you can send someone with a power of attorney to sign it on your behalf – download here (notarisation not required).
The scholarship, covering one whole semester, will be transferred to your Euro account in a single payment within two weeks of signature of the Participation Agreement.
You must organise insurance for your trip yourself.
During your stay
How can I change my curriculum?
Write the items you want to add to or remove from the curriculum in the “During the Mobility” section. Send the Learning Agreement to your department coordinator with a copy to erasmusout@ff.cuni.cz for confirmation (e-mail confirmation is sufficient).
After your return
Confirmation of Study Period – download here
This form is used to confirm the length of the stay abroad and must be confirmed by the coordinator at the end of your stay at the institution abroad. Please send this to the International Office of the Faculty of Arts within 10 days of your return. It is possible to use both our form and that of the university abroad. This document must be submitted in the original or by scan sent directly by the international coordinator at erasmusout@ff.cuni.cz.
Transcript of Records/Traineeship Certificate
The last document that must be sent to erasmusout@ff.cuni.cz upon arrival is the Transcript of Records (a statement of the results of your study stay abroad) or, in the case of a practical internship, the Traineeship Certificate, which serves as an assessment of the internship. You may not receive it until after your return.
Take this document to your coordinator at the department, who records the study result that you have achieved abroad. Have equivalents to subjects from departments other than your home department recognised at the department to which the subject belongs (following prior agreement before departure).
